DOT Compliance Software that Automates Driver Qualification Files
Streamline DOT compliance with complete digital DQ packets that enforce required fields. Order MVRs, background checks, and drug tests from one screen. When items expire, LBC automatically contacts drivers to complete tasks and upload proof. End the paperwork chase with audit-ready compliance automation.
See how fast compliance can be
Book a live walkthrough, start a free demo, or review pricing.
When items come due, LBC messages drivers, gathers proof, and files it after manager verification.
Built by DOT compliance experts to end Driver Qualification headaches
We started by managing driver files and passing DOT audits. That compliance experience became software that removes HR busywork, prevents audit gaps, and keeps driver qualification files complete and audit-ready per FMCSA safety audit guidelines.
- Smart DQ packets: digital forms that auto-fill and enforce required fields.
- Applicant to employee: send the packet, order MVRs, background checks, and drug tests, then convert to employee in one click.
- Expiration control with proof: LBC requests items from drivers and collects uploads for manager verification.
- No long-term contracts: Pay monthly per driver, not expensive annual commitments like other platforms.
Proven: our digital DQ files have been used in thousands of audits without issues. Built by compliance professionals who actually manage DOT audits, not just software developers.
Spreadsheets and manual tracking do not pass DOT audits
Manual driver qualification tracking invites missing data and expired records. Many fleet management tools only collect documents. LBC Fleet enforces FMCSA DOT driver qualification requirements that keep your fleet compliant and audit-ready.
The common problems
- Gaps in employment history
- Unsigned releases and missing forms
- Expired licenses and medical cards
- Hiring delays and lost candidates
What LBC fixes
- Auto driver requests by text and email that collect proof
- Built-in ordering for MVRs, background checks, and drug tests
- Required fields enforced by design
- One dashboard for every driver record
Five steps to stress-free DOT compliance automation
- Add the driver: name, phone, email.
- Send packet: driver receives by text and email, completes and signs on any device.
- Order checks: MVR, background, and DOT-required drug tests from one place with signed releases.
- Approve and convert: verify, then move from applicant to employee.
- Stay current: the system tracks expirations, sends driver task requests, and collects proof uploads for verification.
Go live in 2 weeks: Unlike competitors taking 21+ days, LBC gets you operational fast with minimal setup time. No lengthy implementations or complex training required.
Everything you need for complete DOT driver qualification file management
Customizable dashboard
Real-time compliance KPIs, expiring items, out-of-service views, upcoming tasks, and applicant progress.
Smart DQ packets
Auto-populate across forms, enforce work history, capture driving history, prevent gaps. Signed releases included.
Onboarding and termination checklists
Create checklists by company, department, or terminal. Upload documents and track acknowledgments.
Departments and terminals
Organize by location, set review schedules, and manage distributed teams with central control.
Reports you will use
Compliance, utilization, maintenance, financial, and HR. Weekly due lists and audit support.
Incidents and random pools
Log incidents, trend filters, and manage random drug testing pools by quarter and agency.
Cost-saving fleet management
Track vehicle maintenance, prevent costly breakdowns, and reduce operational expenses with integrated fleet management tools.
Built-in screening services
Run MVRs, background checks, and schedule drug tests all from one location. No more juggling multiple vendors or logins.
Expiration tracking with proof capture
LBC requests completion from drivers, collects photo/PDF proof, and routes for manager verification.
Start with DQ file automation today. Add fleet management modules when ready.
- ELD integration: compliant logs that work with your vehicles and exemptions.
- DVIR and maintenance: driver inspections that flow to the shop for fast repairs.
- Driver scheduling: availability, shift planning, and a simple wake-up check that alerts dispatch.
Everything is modular. Pay for what you use. Scale when you need to.
View PricingFrom DOT audit panic to predictable FMCSA compliance
Our digital driver qualification files have been used in thousands of DOT audits without issues. Fleet clients report smoother FMCSA audits and faster driver onboarding with LBC Fleet compliance software.
DOT Compliance Software FAQ
Can I use only the DQ module
Yes. The platform is modular. Start with DQ automation and add ELD, DVIR, or scheduling later.
How does LBC handle expiring items
LBC tracks expirations and automatically contacts drivers to complete the task. Drivers upload proof as a photo or PDF from any device. A manager verifies before filing to the DQ file.
Can we order MVRs, background checks, and drug tests in the system
Yes. Order all three within LBC Fleet using the releases the driver signed in the DQ packet. You can also keep your current vendors.
Can I upload our company policies and forms
Yes. Add your policies to the DQ packet so every new hire receives and signs them with the rest of their file.
Is the system audit-ready
Yes. Required fields are enforced, files stay current with driver task requests and proof capture, and records export cleanly for FMCSA review.
How does LBC compare to other compliance software?
LBC offers modular pricing - pay monthly per driver for only what you use, not expensive annual contracts. Our team has managed over 3,000 actual DOT audits, unlike software companies with just customer service reps. You get real compliance experts who understand FMCSA regulations from hands-on experience.
Prefer hands-off compliance? We manage everything for you.
Not ready for software? LBC Fleet also provides fully managed driver qualification file services. We handle your entire DQ process from start to finish - no software training required.
Complete DQ Management
- We create and maintain all driver qualification files
- Handle MVR ordering, background checks, and drug test coordination
- Track all expirations and renewals automatically
- Maintain audit-ready files for FMCSA review
Zero Admin Burden
- Your team focuses on operations, not paperwork
- We contact drivers directly for renewals
- Complete audit preparation and support
- Same 99.8% satisfactory audit rate
Perfect for: Smaller fleets, busy operations teams, or companies that prefer outsourced compliance management.
Ready to stop chasing DOT compliance paperwork?
Automate driver qualification files, stay ahead of expirations, and be ready for any FMCSA audit with LBC Fleet's proven compliance software.