Posted on 2019-05-12 by Admin
Upon being audited one of the first things an inspector will want to see is a companies driver qualification (DQ) files. There is a good reason for this; it is typically the place where they can find the highest violation rate among carriers. Why is this, they tell you exactly what needs to go it these files so why is it so hard to get it right?
DQ files are a labor intensive administrative task that rarely is done by a person that understands the importance, or the procedures that need to go into these federally required files. Steps are often overlooked either because the person doing them doesn’t know it needs to be done, or because they have a dispatch department telling them that they have to have drivers to cover the next ride.
Here is a DQ File Checklist to help you know what needs to be in a DQ file and at what point in the hiring process it need to be done before a driver can get behind the wheel?
PRIOR TO BEGINNING BACKGROUND CHECK
BEFORE APPLICANT COMPLETES FIRST SAFETY SENSITIVE FUNCTION
WITHIN 30 DAYS OF EMPLOYMENT
All DQ files must be maintained for 3 years after the driver leaves the company.
Contact us to make sure all of your DQ files are always done correctly.